Get It Done
- Project: GetItDone
- Project status: Finished
- Page created: 2011-12-13
I try to organize what I have to do and want to do according to the
GTD methodology, at
least to some extend. Here's some notes on using the system, just that I
don't forget what I found useful by experiment or "research"...
- Use voice recorder when on the road. Therefore, have it with you
- Before moving any personal (i.e. non-office) mail in the todo
mailbox, create todo entry for it.
- Keep uncaptured items in mail inbox - and keep inbox empty.
- Create todo entry for physical incoming stuff (e.g. letters)
before dropping them on the desk.
- Assign due dates wherever it makes sense. If it's a hard due
date, turn on the "star" flag.
Note: Daily review is scheduled in the evening, as a preparation for the
next day. In case it happens in the morning, all references to "tomorrow"
below are, of course, to be read as "today"...
- Check mail inbox for uncaptured mails. Process them, if any.
- Check voice recorder for uncaptured recordings. Clear recordings
when todo entry created.
- Review items due tomorrow, allocate time and space for handling
- Check current next actions, flag those with a
star that shall (and can) be done tomorrow
Note: Weekly review should take place on weekends, as preparation for the
upcoming week. If it happens on Monday morning, "next week" below is,
again, "this week"...
- Do daily review actions.
- Review each project:
- Is it representing the current state? If not, fix.
- Is it done? Mark as done.
- Is it actionable? If not, fix.
- Does it actually require more than one (GTD-wise) step? If so, make a
project from it.
- Is it already marked as done? Delete it (if there is not a real
reason for keeping it).
- Compare due dates on items to actually available time.
- Compare due dates on items to reality's requirements.
- Review the "Allgemein"/"Verwaltung" projects:
- Have only entries that are either "waiting" (or similar) or
single-action items with an assigned due date.
- Review items due next week, assign time to handle them.
- keep everything out of your head
- decide actions and outcomes when things first emerge on your radar,
instead of later
- regularly review and update the complete inventory of open loops of
your life and work